Summary/Overview

Manages facility maintenance issues by:

1. Pparticipating in front-end planning, bidding and awarding of repair and maintenance projects;
2. Coordinating, overseeing, and accepting contractor work;
3. Interfacing with internal customers (retail and production facilities) and external vendor; and,
4. Negotiating and administering maintenance agreements, and 5) assisting with internal budgeting and reporting duties.

Essential Duties & Responsiblities

Include the following.  Other duties may be assigned.

• Oversees repair and maintenance vendor selection process
• Administers preventive maintenance contracts
• Manages & negotiates service / lease agreements
• Prepares Operations repair & maintenance education / training
• Updates facilities manual
• Assists with repair & maintenance budgeting & cost control
• Reports & forecasts repair & maintenance costs & issues
• Supports energy management issues / contracts / conservation
• Supports development of facilities procedures / policies / processes
• Performs site surveys to evaluate facility conditions and identify potential repairs and facility maintenance projects.
• Participates in the front-end planning and coordination of facility maintenance and remodel projects.
• Verifies dimensions and layouts of existing conditions for facility maintenance and remodel projects.
• Performs quantity take-offs and provides estimates for facility maintenance and remodel projects.
• Develops scopes and bid packages, and evaluates and awards bids for facility maintenance and remodel projects.
• Coordinates the efforts of contractors and service providers, owner-furnished suppliers, governing agencies and entities, landlords, and company operations for facility maintenance and remodel projects.
• Issues service and purchase orders to vendors.
• Monitors and records the progress of remodel projects.
• Inspects and accepts workmanship of finished installations for conformity to plans and specifications on facility maintenance and remodel projects.
• Develops deficiency/punchlists reports and verifies their completion, when applicable.
• Reviews, approves, and processes vendor invoices.
• Interfaces with the appropriate governing agencies and entities and facilitates their inspections and acceptances for facility maintenance and remodel projects, when applicable.
• Purchases owner-furnished equipment, including office and kitchen equipment, signage, awnings, leased equipment, and communication, alarm and music systems.
• Prepares scopes, solicits and evaluates bids, and awards and administers contracts for maintenance agreements.
• Interfaces with internal customers (retail and production) to initiate, status and resolve service requests.
• Prepares, evaluates, and processes Capital Project Requests (CPRs).
• Manages and coordinates equipment inventories in warehouse.
• Supports new construction activities, including coordination, progress inspections, acceptance, and start-up, when needed.
• Prepares written and oral progress reports for facilities maintenance and remodel projects.
• Works with databases and spreadsheets to record, analyze, and report data.
• Assists with facilities maintenance and capital expenditure budgeting and reporting.

Supervisory Responsibilities

Accountable for managing on-site construction & service providers.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Four year college degree preferred (construction related degree preferred)
• Five plus years of facilities management or commercial construction in project management and estimating (retail/food service industry preferred)
• Experience with financial analysis and reporting

How to Apply

Apply online.